POST SECONDARY COLLEGES REGULATIONS

POST SECONDARY COLLEGES REGULATIONS

POST SECONDARY COLLEGES REGULATIONS

ARRANGEMENT OF REGULATIONS

Regulation Page

1. Citation ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... A 2 2. Constitution .1 . ... ... ... ... ... ... ... ...
... ... .... ... ... A 2 3.
Premises ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... A 4 4. Health ... . ... ... ... ... ... ... ... ... ...
... ... ... ... A4 5. Dangerous experiments and equipment ... ... ... ... ... ... ... ... A 5 6.
Admission and age of entry of students ... ... ... ... ... ... ... A 5 7. Permission
required for courses for teachers ... ... ... ... ... ... ... A 5 8. Examinations . ... ... ... ...
... ... ... ... ... ... ... ... ... A5 9. Finance ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... A5

10. Forms... 1 . ... ... ... ... ... ... ... ... ... ... ... ... ... A 5

Schedule. Forms ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... A 5





POST SECONDARY COLLEGES REGULATIONS

(Cap. 320, section 12)

[20 May 1960.]

1. These regulations may be cited as the Post Secondary Colleges
Regulations.

2. The constitution of every College shall include the following
provisions

(a) the following college bodies shall be constituted-

(i) a Board of Governors which shall be the supreme
governing body of the College;

(ii) a College Council which shall be the executive body of
the College administering the property and managing the
general affairs of the College subject to the directions of the
Board of Governors;

(iii) an Academic Board which shall regulate the academic
affairs of the College subject to the financial control of the
College Council; and

(iv) a Faculty Board for each faculty in the College which
shall be responsible to the Academic Board for the teaching
and general organization of the courses assigned to that
faculty reporting thereon from time to time to the Academic
Board;

(b)the College bodies specified in paragraph (a) shall be subject
to the provisions in Table A relating to composition and
standing orders






(c)no act or resolution of any College body shall be invalid by
reason only of any vacancy in, or any want of qualifications by
or validity in the election or appointment of any member of
such body;

(d) (i) the College bodies specified in paragraph (a) may establish
such committees as they see fit;

(ii) a committee established under sub-paragraph (i) may be
constituted partly of persons who are not members of the
particular College body establishing it;

(e) there shall be the following officers-

(i) a President who shall be the principal academic and
administrative officer, and who shall be appointed and
dismissed by the Board of Governors on the advice of the
College Council subject to the approval of the Director;

(ii) a Vice-President;

(iii) a Chairman and Vice-Chairman of the Board of.
Governors;

(iv) a Chairman and Vice-Chairman of the College Council;

(v) a Chairman and Vice-Chairman of the Academic Board;

(vi) a Dean for each Faculty in the College; and either

(vii) an Academic Registrar;

(viii) a Bursar;

(ix) a Librarian; or

(x) a Dean of Studies;

(xi) a Registrar;

(xii) a Librarian;

(xiii) a Comptroller;

(xiv) a Dean of Students;

(f)all the officers specified in sub-paragraphs (vi) to (xiv) in
paragraph (e) shall be appointed and dismissed by the College
Council subject to the approval of the Board of Governors;

(g) (i) teachers shall be classified as senior lecturers, lectur-

ers, assistant lecturers, tutors and demonstrators; and such
persons shall be appointed by the College Council on
recommendations of the Academic Board subject to the
approval of the Board of Governors;

(ii) save for termination at the end of a period of probation
the appointment of a teacher may be terminated by the College
Council for good cause only, and in every case the College
Council shall consider the recommendations of the Academic
Board;





(iii) the minimum qualification of a teacher shall be a
university degree;

(iv) teachers in receipt of full time salaries from the College
shall not engage in outside practice for reward without the
consent of the College Council and subject to such
conditions as it may impose;

(h) (i) application for any person to be entered on the

register of members of Boards of Governors or of members
of College Councils shall be made to the Director by the
Chairman of the Board of Governors on the instructions
of the majority of the same of the prescribed form;

(ii) application for any person to be entered on the register
of teachers shall be made to the Director by the President
subject to the approval of the College Council on the
prescribed form;

(i)the College Council shall appoint as auditor a professional
accountant holding a practising certificate as provided in the
Professional Accountants Ordinance, who shall audit the
College accounts annually, and who shall hold office for one
year but shall be eligible for re-appointment.

3. (1) College premises shall at all times to the satisfaction of the
Director or any person authorized by him in writing in that behalf--

(a) be kept in a state of repair. cleanliness and safety.

(b)be adequately ventilated, lighted and provided with
satisfactory water supply and with washing and latrine
arrangements;

(c)be adequately protected against fire and equipped with fire
fighting appliances.

(2) College hostels shall be provided with adequate sick rooms and
all boarders shall be medically examined by a registered medical
practitioner before admission to any College hostel and re-examined at
least once in every 6 months thereafter.

4. (1) The Director or any person authorized by him in writing in
that behalf may require any person employed in a College and any
teacher or student to be medically examined.

(2) The College Council shall, if so required in writing by the
Director or any person authorized by him in writing in that behalf, cause
any employee, teacher or student found to be suffering from an
infectious disease to be excluded from the College for such period as he
may direct.

(3) The College shall provide adequate first aid equipment, and in
particular there shall be first aid boxes adjacent to all laboratories and
workshops, and the staff shall be familiar with the contents and use of
such first aid boxes.





5. (1) The College Council shall ensure that no student performs
dangerous experiments or uses dangerous equipment without adequate
supervision.

(2) Poisons, dangerous chemicals and other dangerous equipment
shall be properly guarded and under the charge of a responsible member
of the College staff.

6. (1) No student shall be admitted to a College unless he is at least
17 years of age.

(2) The minimum academic requirement for entry into a College
shall, save where the Director or any person authorized by him in
writing in that behalf otherwise permits, be the possession of a Hong
Kong School Certificate or Hong Kong Chinese School Certificate.

7. No College shall give a course of training for teachers, except
with the written permission of the Governor.

8. (1) Examinations for college diplomas and college certificates
shall be conducted by examiners appointed by the College Council on
the recommendation of the Academic Board.

(2) The Director or any person authorized by him in writing in that
behalf shall have the right to nominate additional examiners for any
college diploma or certificate examination if he so wishes.

9. (1) The College Council shall ensure the keeping of correct and
adequate accounts of all income and expenditure of the College.

(2) All books of accounts. receipts, vouchers, etc., shall be open to
inspection by the Director or any person authorized by him in writing in
that behalf.

10. Applications for registration of a Post Secondary College, for
registration of a member of the Board of Governors or member of a
College Council, or for registration of a teacher shall be made on the
forms set out in the Schedule.

SCHEDULE [reg. 10.]

FORM 1

POST SECONDARY COLLEGES
ORDINANCE
(Chapter 320)

Application to register a college as an approved Post Secondary College

Address (for correspondence) ..................

..................

Tel. No . ....................................................

Date.........................................................





Director of Education,
Education Department.
Hong Kong.

1 I hereby apply for registration of the college, particulars of which are set out below. as an
approved Post Secondary College.

2. Particulars

(a) Proposed name of College (in English)
.................................................

...........
................................

(b) Proposed name of College (in Chinese)
................................................

...............................

(c) Proposed address of College
.................................................................

........

(d) Whether (i) day College.

(ii) evening College.

(e) Fees per student per year
......................................................................
(f) Sources and amount of annual revenue other than fees .......................

...................

(g) Amount of capital funds available for building and equipment or

already spent for such purposes
...........................................................

(h) Name and address of lessee of college premises ..................................

...............................

.........................

(i) Rent of college premises
.......................................................................

(j) Number of teaching weeks in academic year ........................................

......................

(k) Number of students it is proposed to admit per annum .......................

..................... ...

(1) Total number of students for which the College will provide

...............................

(m) Names of proposed Faculties and Departments in each Faculty ..........

...............................
...............................


3. I attach applications in duplicate for the persons listed in Appendix A to be registered as a
Member of the Board of Governors of the College.

4. I attach applications in duplicate for the persons listed in Appendix B to be registered as
Members of the College Council.

5. I attach applications in duplicate for the persons listed in Appendix C to be registered as
teachers.

6. I attach particulars (including salaries) of all officers it is proposed to appoint.

7. I attach 3 copies of a rough plan or diagram of the college premises (with dimensions).

8. I attach a list of proposed courses ^and outline contents and length of each course.

9. I attach a copy of the Conditions of Service and Contract for Employment of a full-time
teacher of the College.





10. I attach a copy of the Requirements for Admission of a student to the
College.

11. I attach a copy of the Ordinance incorporating the College or other
evidence of incorporation together with a copy of the Constitution of the College.

12. I attach a general account of the proposed conduct, organization. courses
and finance of the College.

13. The Board of Governors request approval for the appointment of

.................... .......as President.

(Signed)
...........................................................
....... Chairman of the Board of
Governors

Note.Registration of a college does not release the Board of Governors or any other person from com pliance with
any relevant requirements of the Buildings Ordinance (Chapter 123) or any other Ordinance. nor does it in
any way affect or modify any agreements or covenants Whatsoever relating to the premises intended for use
as the college.

FORM 2

POST SECONDARY COLLEGES ORDINANCE
(Chapter 320)

Application for registration of a Member of a Board of
Governors
and or Member of a College Council of Post Secondary College

Address (for correspondence) ..................

........ ......................
......

Tel. No . ...........................

Date.........................................................

Director of Education,
Education
Department, Hong
Kong.

College
......................................................................................

Address ............................................

On the instructions of the majority of the members of the Board of

Governors of .......College 1 hereby make application for
Mr./Mrs./Miss ......particulars of whom are given below,

to be registered as a Member of the Board of Governors of this College.

a Member of the Council
2......................Particulars-
(a) Name (in English) (In Chinese)

(b) Aliases ...................................................................................
..............







(c) Residential Address ... ...
.......................................................................

(d) Date of Birth .............................................................................
...........

(e) Place of Birth
.........................................................................................

(f)Occupation(s) during the last 10 years. (If full and complete
information has already been supplied in a previous application for
registration as a manager of a college. this section need not be
completed)
............................................................................................

..........................
.......................

............................................................................................................

(g) Particulars of education
.......................................................................

................

Delete as necessary.





(h) Experience in or knowledge of educational matters .............................

...............................

(i) Special interest in the above College ....................................................

(j) Any other relevant remarks ..................................................................

(Signed) ................................................

Chairman of the Board of Go vernors

...................
College.

Note: This form should be completed in duplicate,

FORM 3

POST SECONDARY COLLEGES
ORDINANCE

(Chapter 320)

Application for registration of a teacher of an approved
Post Secondary College

. ........ College
. ................

Date .........................................................

Director of Education,
Education
Department. Hong
Kong.

1. With the approval of the College Council I hereby make application for

Mr/Mrs./Miss .............. particulars of whom

are given below, to be registered as a teacher in this College.

2. Particulars

(a) Name (in English)
(b) Name (in Chinese)
(c) Aliases
(d) Sex
(e) Date of Birth
(f) Place of Birth

(g) Where educated with dates-


(h)Educational qualifications
.................................................................... (Certificates, diplomas,
degrees)

...........................................................................................................

..............................

................................................





(i)Details of occupation(s) other than teaching since leaving school,
college or university
..............................................................................

..............
..........................................................................................................

...............................
...............................

(f)

(k) Details of any publications or original research
...............

3. Subjects to be taught
4. Proposed salary
5.Full-time or part-time

(if part-time, state hours)
.............................................................................

6. The following persons who are/are not aware of the statements made on
this form may be referred to regarding the character of the teacher:

(a) Name ........Occupation

Address ................................................................................................

(b) Name ........Occupation

Address ................................................................................................

7. I attach

(a) 3 signed photographs

(b) medical certificate

(c)educational certificates, or other evidence of educational qualifications
of the teacher.

Photograph

Identity Card No .
.....................................
(Signed)
...............................
.....................

President

Note: This form should be completed in duplicate.
G.N.A. 39/60. 76 of 1973. Citation. Constitution. Form 2. Form 3. 76 of 1973, s. 3. (Cap. 50.) Premises. Health. Dangerous experiments and equipment. Admission and age of entry of students. Permission required for courses for teachers. Examinations. Finance. Forms. Schedule.

G.N.A. 39/60. 76 of 1973. Citation. Constitution. Form 2. Form 3. 76 of 1973, s. 3. (Cap. 50.) Premises. Health. Dangerous experiments and equipment. Admission and age of entry of students. Permission required for courses for teachers. Examinations. Finance. Forms. Schedule.

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